Description

BeOne | Software shipping and port agents

BeOne – Shipping Agency
the new module dedicated to shipping and port agents who operate in the container ship sector

Thanks to Nova Systems’ latest innovation, ship loading and unloading and transhipment operations become simpler and more immediate.

“With the ‘Shipping agency’ module, the issuing of policies, taxes, freight accounts and all the manifests laid down depending on the agency’s operations can be obtained. BeOne also allows costs and revenues to be analysed by individual journey-ship and company, dossier, policy and management of the costs and takings with regard to the management of the disbursement account,” explained Riccardo Tarocco, Chief Software Architect.

All this is integrated with the accounting module, BeOne e-invoice, management control and the customs operations.

ADVANTAGES

Thanks to the Shipping Agency module, the agent is viewed as an economic subject able to interface with various companies

BENEFITS

• It allows you to manage all the Port Formalities, optimising costs and revenues with regard to the management of the disbursement account.
• It allows the total control of the transport flow of containers being loaded, unloaded and transhipped.
• Integration with the Customs module enables the direct creation of Import/Export customs bills, recovering the data from the dossier and returning the customs documents.
• For the same ship, it enables goods and containers to be managed for different companies and different destinations, with total visibility of what is loaded on the ship.
• It is possible to create lists of ships with drag- and-drop technology for the assignment of the dossiers and the containers.
• It enables the creation and management of specific documents, such as Maritime Policies. Freight Account, Freight Statement, Freight Manifest, Cargo Manifest, Manifest for the Terminal.

SHIPPING AGENTS

BeOne was also designed to assist the operational activities of shipping agents, who act in the name and on behalf of shipping companies. “As regards this part of the module, the software allows the ship to be managed as a craft that arrives and departs from the port. BeOne is multi-branch, so each branch is linked to its port of reference. In the case of a single ship, the ERP can manage several shipping companies with loads on the same journey-ship, both on embarkation and disembarkation, and goods coming from or to be sent to different destinations,” noted Tarocco.

BeOne enables the management of containers on embarkation and disembarkation and containers in transhipment, that are to be loaded for a different final destination. The possibility therefore arises of tracking a container transiting through the port: the container arrives on one ship and can then continue its journey on a different ship.

“Through BeOne, this operation is managed with a single dossier. The software has some specific functions that enable the rapid entry of the agency file and the simultaneous creation of the positioning order. The administrative database also allows, both on embarkation and disembarkation, the arrangement of containers on the ships and in the companies depending on the load limits or the possible cost/benefit for the shipping agent.”

PORT AGENTS

Part of the module was devised based on the needs of port agents> who are concerned in the management of the docking of the ship in port and disembarkation. BeOne enables the management of the ship and disbursement accounts, that is, the calculation of what is paid in advance by the port agent on behalf of the shipowner. “These costs can be calculated both beforehand, as forecast cost amounts, through the appropriate tariffs, and subsequently entered on the arrival of the supplier’s invoice. On the closure of the disbursement account, an invoice is generated by the port agent to the shipowner for the balance of the activity carried out.

FORWARDING AGENTS

With regard to the same ship, it is possible to operate with companies with which there is no agency-type contract (shipping agency). Finally, the software makes it possible to act as agents of several companies for the same port.

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